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Time Management using
MicroSoft Outlook

1 Day Course
Course Objectives
 

To enable individuals to: £1300 per day for up to 8 delegates

  • identify solutions to common time wasters
  • explore time saving techniques
  • develop planning and prioritising skills
  • manage emails effectively
  • consider and improve diary management
  • use MicroSoft Outlook to improve time management
  • reduce interruptions
  • say "No" with credibility
Pre-requisites
  • The emphasis of this course is on managing your time; it is not a MicroSoft Outlook training course. Attendees should, however, be familiar with Outlook as this is the software the trainer will use when, for example, explaining how to organise emails or diary manage.
Pre-course Preparation
The pre-course preparation is essential and can be found at Time Management Log
Course Details
  • Time saving techniques
    recognising your time stealers
    making profitable use of your time
    avoiding procrastination
    self motivation
    avoiding Parkinson's rule
    using memory joggers and 'to do' lists
    long-term action plans
    goal setting

  • Planning and prioritising skills
    deciding your work priorities
    prioritising using business critical criteria
    the Pareto principle
    using the priority grid
    using a 'bring forward' system
    avoiding constant 'fire fighting'

  • Emails - techniques to save time
    This is not an Outlook course; however, advice is given on various techniques in Outlook which will help save delegates' time
    prioritising using the email priority grid
    controlling the delivery time
    organising with appropriate folders
    using flags, drag and drop
    using the subject line to achieve results
    getting your emails answered
    using draft emails
    auto-archive
    using forms
    compressing and re-sizing pictures
    creating web shortcuts
  • Diary management
    using determined and discretionary time
    Parkinson's rule
    allocating time for preparation and routine work
    to do lists
    using memory joggers
    long-term action plans
    returning from holiday
  • People skills
    blocking interruptions
    saying "No" to colleagues and your boss when appropriate
 
Tailoring the Course Content

Catalyst will endeavour, with your help and approval, to tailor the course content as much as possible. We can do this by:

  • Incorporating your organisation's documentation
  • Referring to your organisation's policies, guides and procedures
  • Agreeing pre-course and post-course work
  • Tailoring exercises and the course manual to suit your requirements

For further details on how Catalyst can tailor your course see Tailored Courses.

Facilitation:

This course offers practical, realistic solutions to everyday problems.  Delegates are encouraged to bring their own diary system to the course.  Some bring diaries, some electronic organisers, some laptops, many do not have anything.  The course does not prescribe any one best diary management system but shows delegates how to maximise the system which best meets their needs.  Some pre-course preparation may be required by delegates before attending this course.

Who should attend?:

This course is intended for anyone who wishes to improve their time management skills.

 

 

 

 

   
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